Today鈥檚 Date
Receiver鈥檚 Name, Job Title
Receiver鈥檚 Department Name (if relevant)
Address
City, State, Zip
听
Dear Mr./Ms./Dr./Vice President Smith:
Begin the first paragraph with a phrase such as "Enclosed please find the report . . . . " Paragraphs should be short. Save discussion for the report.
The second (and last) paragraph of the transmittal letter expresses appreciation ("Thank you for the opportunity to . . . ") and offers to be available to answer questions, to meet, and so on.
Sincerely yours, (standard complimentary closing in non-military sector)
(space for signature; you can use a script font that mimics handwriting)
Your name
Contact information
- The current day鈥檚 date (the day you send the letter) should be听above the recipient鈥檚 name. If letterhead is used, the date appears directly below the letterhead. and before the recipient's name.
- Address your letter to a specific person or persons. Next, make sure that your greeting is on its own separate line before the body of the letter and uses a colon rather than a comma.
- Keep paragraphs听short. There is no need for discussion.